CRM and automation for recruiting.
Where recruiting leaks
The candidate who fell between stages.
A strong candidate sits at “interview scheduled” for two weeks because the next nudge lived in someone’s head. We build a staged pipeline where every stage has an owner and an automatic reminder.
No transparency for the client or partner.
The hiring partner asks “where are we?” and the answer is a manual status round-up. We expose a transparent pipeline so status is visible without a meeting.
Candidate data in three tools.
Resume in the HRM, contact in email, notes in a doc — nothing reconciles. We integrate the HRM with the CRM so the candidate record is one thing, not three.
Onboarding a new recruiter takes weeks.
No documented process, just “ask Olia”. With a staged pipeline and SOPs, a new recruiter is productive in days, and the agency stops depending on tribal memory.
How an Auspex recruiting rollout looks
- 01
Map the hiring funnel.
Two days with the recruiting team. Sourcing → screening → interview → offer → close → guarantee period. We document the real funnel, often for the first time.
- 02
Build the pipeline.
Custom funnels in Uspacy, 12+ stages, each with required fields, owners and SLAs. The process stops being improvised.
- 03
Integrate the HRM.
CleverStaff (or your HRM) and the CRM stay in two-way sync — candidate records, resumes and stages aligned, no double entry.
- 04
Automate the nudges.
Stage reminders, interview confirmations, partner status updates, post-placement check-ins. The recruiter chases people, not the system.
- 05
Coordinate the hiring team.
Candidate handoffs between recruiters, interview scheduling and hiring-manager feedback become tasks with owners and SLAs, with the whole team discussing a candidate in one internal thread on the record.
What recruiting clients typically see
Stack we typically deploy
- Uspacy (CRM + tasks + telephony)
- HRM integration: CleverStaff and similar
- Custom recruiting funnels (12+ stages)
- Automated reminders & partner status reporting
- Channels: email, Telegram, web forms
- Task management + internal chat (recruiter ↔ hiring-manager)
Recruiting is a follow-up business, and follow-up is the first thing to break under load. A staged pipeline with owners and timers does the remembering, so recruiters spend their time on people — and the hiring partner sees status without asking. Uspacy fits agencies and SMB HR well: clean pipelines, telephony and EU data residency, priced for a growing team.
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Frequently asked
01 Do you integrate with our HRM?
Yes — CleverStaff is a standard integration, and most HRM platforms with an API can sync two-way. Candidate records, resumes and stages stay aligned across the HRM and the CRM, with no double entry.
02 Why Uspacy and not Bitrix24 for recruiting?
Both work. We lean Uspacy for UA-market agencies — clean pipelines, telephony and EU data residency at a predictable price. If you are already on Bitrix24 or need its breadth, we build it there.
03 Can the hiring partner see the pipeline without a full CRM seat?
Yes — we set up shared dashboards or partner-facing reports so status is visible without giving full access or holding a status meeting.
04 How long to set up agency funnels?
Typically 2–4 weeks for the pipeline, HRM integration and automations. The bottleneck is agreeing the real funnel and cleaning candidate data, not the build.